SUCHO Orientation

I’m new here, how do I help?

Welcome, and thank you for volunteering! It’s been amazing to see so many people come together to help archive Ukrainian cultural heritage sites.

If you haven’t filled out the volunteer form, that’s the place to start. We go through the responses to that form a couple times a day and send people a link to our Slack, where we’re organizing everything.

Once you’re in Slack

We’re posting relevant information for newcomers in the #orientation channel, including things like times for upcoming Zoom sessions. You can drop by anytime in the Zoom session window to chat with an organizer who can help you get started, or troubleshoot tasks that you’re working on. Head to that channel first once you join Slack.

Look at the pinned posts on the top of each channel

Our latest updates and handy tips and tricks will be pinned at the top of each channel. For example, Orientation’s pins include:

Other channels will have their own pin collections, and the pins get updated more frequently than these web pages do. If you’re confused about anything, just ask in the channel and we’ll give you the latest info we have.

How we’ve organized Slack

We’ve organized our Slack channels primarily around the tasks people are doing:

There are other areas of Slack that don’t have to do with tasks:

Choosing tasks

Our work is coordinated through an enormous Google Sheet with many tabs:

The SUCHO spreadsheet with tabs highlighted

If you look at the bottom of that screen shot, there are Browsertrix, Manual WebRecorder, and InternetArchive tabs visible; we have about 12 other tabs coordinating other sections of the work. 

When we talk about doing things in “The Spreadsheet,” this is usually the spreadsheet we mean. (However, the Metadata team has a different spreadsheet for its team’s work,, and Erica is maintaining a Situation Monitoring spreadsheet with information about specific locations of high interest.)

Deciding what to do

See the “Low Tech Helping” and “High Tech Helping” sections (below) if you’re looking for a type of task to focus on.

You can also ask in #general and/or #situation-monitoring if you want to focus on locations under active bombardment or with identified damage.

Once you’ve found your area of focus, claiming and completing tasks will be handled in the spreadsheet.

Low tech helping

We have several teams working on projects that mostly need a web browser and enthusiasm (you don’t even need to read Cyrillic for most of these).

High tech helping

Can you read Ukrainian?

In addition to the Link Collection and Metadata volunteer groups above, there are a couple of teams where reading Ukrainian is a vital prerequisite:

Claiming a task

  1. Go to the tab that corresponds to the area you’re working in (for example, Browsertrix or Internet Archive or Link Collection).

  2. Find a row that has a URL but doesn’t have a Status or Claimed By in it. (Often these will be toward the bottom of the sheet. You could also re-try things that were Skipped or Failed – some sites have been coming back online!)

  3. Put your name down in the “claimed by” column when you decide to work on a task.

  4. Change the status to “in progress”. We try to break up most tasks into “bite-sized pieces” so people can do just a little.

    (If you have a larger amount of time available to work on this, feel free to claim multiple tasks. If you don’t get to them, you can remove your name and change the status back to blank.)

Working on a task

  1. When you’ve claimed a URL, you’ll probably want to put it into a safety checker like make sure it hasn’t been infested with malware. (You may also want to protect your computer and browser with the steps mentioned in the Safety First page.)

  2. Visit the Tutorials Page for more specifics on how the Internet Archive, Browsertrix, and other workflows go in more detail.

  3. If you’ve got questions while working on a task, try asking in the corresponding channel (e.g. #manualwebrecorder for tasks in the Manual WebRecorder tab of the sheet).

Completing a task

If you’re not sure what to do with the data when you’re done with the task, and there aren’t more specific directions in the instructions for the task, check out our guide to data upload. Be sure to mark the task as done in the sheet when it’s completed, and fill in any info needed there (e.g. links to the spreadsheets you created full of Internet Archive links)